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Disposition of Surplus Property Operating Procedure 215.08

Disposition of Surplus Property Operating Procedure 215.08
Johnson County Community College
Series: 200 Administrative Services
Section: Facilities and Property

Cross-Reference: Disposition of Surplus Property Policy 215.07

Applicability: This Operating Procedure applies to all Johnson County Community College (“JCCC” or the “College”) Surplus Property, as defined in the Disposition of Surplus Property Policy 215.07.

Purpose: This Operating Procedure establishes the process for identifying and disposing of Surplus Property and shall be administered and interpreted by the Executive Vice President Finance and Administration (“EVP”) and JCCC Business Services. Any employee of the College seeking to redistribute or dispose of Surplus Property shall first contact the JCCC Warehouse.

Procedures:

I. Internal Redistribution of Property:

The College will use reasonable efforts to redistribute the property internally prior to declaring it as Surplus Property and disposing of it. In order to facilitate internal redistribution of property, the College maintains a Reusable Office Supply Exchange (ROSE) store for internal redistribution of office supplies. Additionally, the College Warehouse maintains a list of other property (typically furniture and equipment) that is available for reuse internally. Business Services shall determine the number of days an item should remain on the list, typically 30 days, based on the nature of the item, anticipated likelihood of internal redistribution, availability of Warehouse space and personnel, or other relevant factors.

II. Identifying Surplus Property:

Once it is determined that an item will not be internally redistributed, it can be deemed Surplus Property by Business Services and is subject to disposal as provided herein.

III. Disposition of Surplus Property:

JCCC Business Services shall establish and maintain guidelines to determine the appropriate method(s) of disposal for Surplus Property. The method(s) of disposal should maximize net benefit to the College. The appropriate method of disposal will vary by item and depend on the circumstances, including value of item (both monetary and non-monetary), nature and extent of demand for the item, usefulness, recyclability of materials and cost of storage. Disposing of items in the trash shall be the method of last resort, after all other avenues have been exhausted. Surplus Property should be disposed of by the College within one year of reaching Surplus Property status.

IV. Hazardous Materials:

Hazardous and other special materials and equipment may be restricted as to disposition method and source. Campus Services is responsible for storage and disposition of hazardous materials.

V. Exceptions:

Exceptions to this Operating Procedure must be approved by a vice president over JCCC Business Services.

Signature on File in Policy Office

President

Date of Adoption: 01/13/2016
Revised: 06/20/2019, 07/15/2021